Volunteer Recruiting for "Creating a Magical Moment in Need 2013"

18 November 2013
Creating a Magical Moment in Need 2013    

WEC is delighted to announce that we are going to keep on our charity project "Creating a Magical Moment for Children in Need" this year! Continue the practice since 2011, we will invite the real Santa Claus all the way from Finland and vis it the children from different organizations in order to bring them JOY, HELP and HOPE.

It is a special event for Hong Kong children who are underprivileged, special needs and serious ill. This is the 3rd year we bring the real Santa Claus all the way from Rovaniemi Finland to provide a rare in a lifetime seasonal experience to them. The aim is to bring JOY, HELP and HOPE to the children in need.

Already last 2 years, over 100 volunteers joined hands in this meaningful charity cause and brought the festive joy to over 2,100 children in need. This year we also keep on going. Please join us to create a magical moment for those children and provide a rare in a lifetime seasonal experience to them.


This is a WHOLE DAY volunteering event. Appreciated if you can assist on all two days. If you are interested, please see the below information: 


(1)     Please enroll  your application here .

(2)     Submission Deadline: 25 November 2013 by 6:00p.m. Late submission may not be considered.

(3)   Selected volunteers will receive a confirmation E-mail together with the designated post on 29 Nov 2013.      
 

(4)  All volunteers are requested to join the volunteer briefing (conducted in Cantonese) on 11 Dec (Wed) at 6:30p.m. For whom is unable to join the briefing may not be considered.

(5)  Briefing Place: Admiralty (Address TBA)
TEL: 3656 – 7777  (Ms. Candy Chung)  E:  info@wec.com.hk    


Remark: Your personal data will be treated in strictly confidential and will only be used for this purpose.

                    

The followings are the volunteering posts and duties for your reference:

 

 

POST

DUTIES

1

AV Technician

    *  Help and assist to Technical Manager

* Set up the projector and screen for slide show
* Confirm the audio system at stand by position

* stand by at the computer control area
* Tidy up and take care of equipment after the show

2

Volunteer Coordinator

     *  Help and assist to Volunteer Manager 
     * Check the volunteer’s attendance at every point

     * Help VIPs to pin the corsage

     * Charge 8 walkie-talkies upon arrival

     * Return 8 walkie-talkies to the material boxes

     * Keep and maintain the Red-Cross Box

     * Ask everyone if they are going to take the coach before departure

3

Gift bag Coordinator

     * Help and assist to Gift Bag Manager
     * unpack and line up the gift bag boxes at the venue

     * stock checking before and after the event
     * record the Stocking checking list and hand in to Gift bag manager 
     * deliver the gift bags to children

4

Photographer

     *   Help and assist to Technical Manager 
     * Capture snap shots of the crew, children and VIPs

     * Interview guests and children

     * transfer all photos to PC after every visit

5

Program Assistant


     *  Help and assist to Program Manager   

     * Mark position for MAGICIAN on the stage

     * Coordinate with the performers

     * Ask for Children X’mas Card from the organization upon arrival

 * Stand-by 2 kids for exchanging Christmas card session
 * Stand-by the yellow foam board and Big Christmas Card

     * Escort 2 kids to the stage for exchanging Christmas card session

     * Stand-by the WEC’s banner

     * Escort VIPs to the stage for group photo

6

Props Coordinator

 * Help and assist to Props Manager
 * Deliver the props box to venue
 * Place the props for Santa’s chair 

 * Stick children’s X’mas Card on foam board

 * Unstick X’mas Card from foam board & put them back to the material boxes
   (according to the organization’s name)
 * Tidy up and look after the props after the show

 * Return the props into Material box

 * Assist in Q&A by passing the mic to children to answer the Questions

 * Encourage the children to answer the Questions

7

Santa's Assistant

     * Help and assist to SANTA
     * Always stand close to Santa
     * Carry the props for Santa
     * remind Santa to stand by (wait for the instruction from Program Manager)

     * Pass the gift bags to Santa, then escort him back to the stage for group photo

8

Materials Controller

     * Help and assist to Bus & F&B Manager

 * Deliver the material boxes to venue

 * Make sure all the materials return into boxes

 * Return the material boxes to bus